Company Name: Dealnox Tech
Address: 5900 Balcones Drive STE 100, Austin, TX 78731 USA
Contact Email: ceo@dealnox.io
Phone: +1 (970) 329-8868
About Dealnox Tech
Dealnox Tech specializes in developing and delivering innovative software solutions tailored to startups, SMEs, enterprises, and individual clients. We are committed to handling your personal data with care and transparency throughout the recruitment process.
? Scope of This Policy
This policy explains how we collect, use, share, and store your personal data during the recruitment and hiring process. Specifically, it covers:
- What personal data we collect
- Why and how we collect and use your data
- How long we keep your information
- Who we may share your data with and why
- The legal basis for processing your data
- Your rights and choices regarding your personal data
- How we communicate with you and how to contact us
? What Personal Data Do We Collect?
During recruitment, we collect only the information necessary to evaluate your suitability for roles. This may include:
- Name, contact details (email, phone, address)
- Curriculum Vitae (CV) and cover letters
- Employment and education history
- Professional references
- Identification documents
- Right-to-work status and health-related information (with explicit consent)
? Sources of Personal Data
We may collect your data from the following sources:
- Directly from you: Via job applications, emails, or interviews
- Third parties: Recruitment agencies or individuals acting on your behalf
- Public platforms: Such as LinkedIn, job boards, or company websites
- Referrals: From former colleagues, employers, or acquaintances
When data is collected via external recruitment agencies, they are instructed to use public platforms responsibly and only source candidates meeting predefined role criteria.
Your information may be stored in our Applicant Tracking System (Recruitee), Microsoft Outlook, and our internal Test Portal.
?️ How We Use Your Personal Data
We use your information to:
- Evaluate your skills and qualifications
- Match you with current and future job opportunities
- Share your profile with relevant hiring managers
- Conduct interviews and assess application progress
- Stay in contact with you throughout the hiring process
?️ Data Retention
To support our 12-month re-application policy, we retain your information for at least one year from the date of application or placement. After this period, data is either deleted or anonymized, unless continued retention is required by law.
? Sharing of Your Personal Data
Your data may be shared internally with hiring managers who are actively recruiting. This helps determine whether you’re a good fit for open positions. We do not sell your data or share it with unauthorized third parties.
⚖️ Legal Basis for Processing
We rely on the following legal grounds to process your personal data:
- Legitimate interest: To assess your suitability for roles and manage recruitment activities
- Consent: For collecting sensitive personal data such as right-to-work or health status
- Contractual necessity: To contact you and evaluate a potential employment contract
❌ What Happens If You Don’t Provide Your Information?
If you choose not to provide the required personal data or later withdraw your consent, we may be unable to consider you for current or future opportunities.
? Cookies and Website Data
We use cookies on our website to improve your browsing experience. These may collect data such as your IP address or browser type. Learn more in our Cookie Policy.
? International Data Transfers
At present, we do not share candidate data outside the European Economic Area (EEA). If this changes, we will implement appropriate safeguards such as Standard Contractual Clauses (SCCs) to protect your data. Contact us for details.
? Your Data Rights
You have the following rights under the GDPR:
- Right to be informed about how your data is used
- Right to access your personal data
- Right to rectify inaccurate data
- Right to erase your data (“right to be forgotten”)
- Right to restrict or object to processing
- Right to data portability
- Right to lodge a complaint with a supervisory authority
- Right to withdraw consent at any time
We will respond to your requests within one month. In some cases, we may charge a reasonable fee for repetitive or excessive requests.
? How We Contact You
We may contact you by phone, email, or social media during the recruitment process. If you have a preferred method of communication, please let us know and we’ll do our best to accommodate it.
? How to Contact Us
If you have concerns or questions about how we handle your personal data, or if you wish to exercise your rights, please reach out:
Dealnox Tech
Address: 5900 Balcones Drive STE 100, Austin, TX 78731 USA
Contact Email: ceo@dealnox.io